Vietnam Meeting Incentive Cooperation and Exhibition
---------- M.I.C.E ----------
Our Services:
We have an in-depth, highly proactive MICE team to help you organize meetings, incentive trips or conferences, as well as group travel in Vietnam. We handle all the details of your flight arrangements, hotel accommodation, airport transfers, arrival and departure assistance, sightseeing tours, visa applications, and even full conference arrangements, leaving you free to concentrate on your event or itinerary.
Below is a comprehensive list of the services currently available. In order to help us provide the highest level of service, please fill out our customized form and we will get back to you within 24 hours.
Quick links:
Minimal Consultation / Building Bridges | Joint Planning | Complete Event Management
Range of events possible | Our goal | Our role | What we provide | MICE Excursions
Minimal Consultation/ Building Bridges:
This type of consultation is ideal for clients who, for reasons of their own, wish to plan most of the event themselves. In these cases we would 'get the ball rolling' as it were and recommend various on-site resources and point the client in the right direction regarding local contacts, sites and of course budget. We can also facilitate potential business ventures by organizing preliminary meetings and establishing contacts between two parties.
Joint Planning:
By taking this option the client lets iExplore Travel Co., Ltd Incentive organize the event from start to finish allowing us to use our creativity and planning skills. The client, however, can input his/her own ideas at all times. This form of partnership is designed for clients that lack the time to thoroughly plan the event them selves, but at the same time wish to contribute in part to the organization and creative thought process that goes into creating the perfect event.
Complete Event Management:
By choosing this option the client entrusts us with creating the entire event, from the creation through to the actual running of the event itself. This comprehensive consultation package involves a completely planned and organized event with the additional bonus of having iExplore Travel Co., Ltd Incentive on-site throughout with the benefit of local knowledge. For many clients this is the best and most convenient option of the 3 as it provides less stress and securit in the knowledge that we are taking care of every aspect of the event.
Range of events possible:
Seminars
Conferences
Grand openings
Award ceremonies
Receptions
Meetings / board meetings
Product release celebrations
Holiday celebrations
Welcoming official government delegations
International congresses
Retirement parties
Company picnics and other informal corporate gatherings
Relationship dinners
Other original events we plan for you:
Corporate meetings with special off-site activities: trekking, riding, golfing etc.
Shows with speakers, films, presentations, demonstrations, products
Spouse programs to interesting venues such as a cruise in Halong Bay, cruise on the Mekong river, visit to museums and handicraft villages, National Parks, and comprehensive city tours.
Reunions at resort areas with all kinds of fun activities, including arranging lodging, meals, golf tournaments, parties, etc.
Restaurant tours
Performing arts evening to include dinner with concert/music
Mountain Retreats (Sapa, Dalat etc..)
Food tasting
Trips to Vietnam's major venues: city tours, sport activities (kayaking, golfing etc.)
Our goal:
Our goal is to create, organize and implement corporate hospitality events throughout Vietnam. With our close association with many Vietnamese entities, we make things easier for you. We aim to continually exceed our customers' expectations while offering them the best in terms of quality of service and value.
We believe that as we are a small and medium-sized company with close associations with both the public and private sector, we are able to be very flexible when it comes to creating and arranging events.
Our role:
Our role, depending on which particular product you choose, will consist of managing all elements of your program. We appreciate the difficulties of organizing a corporate event or arranging a meeting: an official airport reception, all transportation for the duration of the itinerary, hotel bookings and reservations, meeting programs, social programs, a gifts program and all presentations. We will facilitate an atmosphere with varied types of ambience for meetings, discussions and relationship-building.
We also retain and manage all contractors such as hotels, caterers, venues, lighting, etc. We understand the complexities of organising a corporate event, which is exactly why we have designed a custom program to enhance the capabilities of the independent or individual meeting planner.
What we provide:
- Pre-event planning
- Destination selection and information
- Venue and accommodation recommendations
- Site surveys
- Vendor negotiation
- Speakers
- Food and beverage selection
- Delegate itineraries
- Ground handling support selection
- On-line registration and housing
- Transportation
- Air transportation and ticketing
- Charter flights
- Visa arrangements
- Shipping and freight forwarding
- Equipment rental
- Creative concepts such as theme events, gala dinners, team-building activities,decorations, spouse programs etc.
- Development and production of promotional materials
On-site event support and management:
- On-site management and set-up
- VIP delegate treatment
- 'Meet & greet' services
- On-site registration updates
- Destination management
- Corporate aircraft logistics
- Pre- and post-event tour arrangements
- Ground support & transportation
- IT and multi-media support and maintenance
- Entertainment and staging production
Post-event administration:
- Post-event evaluation
- Budgeting reports and consolidation
- Delegate surveys / feedback compilation
Post-event public relations / media promotion
Minimal Consultation / Building Bridges
Joint Planning
Complete Event Management
Range of events possible
Our goal
Our role
What we provide
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